Come join our team!
Salary: £150 per day
Contract and hours: 1 day per week (4 days per month) equivalent to 8 hours per week (including a 1 hr lunch break). Happy Valley Pride's standard hours are 10:00 - 18:00 Monday - Friday, however this changes periodically when we have events in the evenings or on weekends. Hours can be flexible (as long as they are over HVP's standard hours) and will be agreed on offer of employment. We are seeking further funding and there may be an opportunity to increase hours in the future. Freelance contract currently for 30 months. Probation period of 3 months. Subject to continued funding.
Place of Work: Happy Valley Pride Office, Hebden Bridge Town Hall, plus some work-from-home time to be agreed on a month-by-month basis
Reporting to: Operations Director
Deadline: Weds 26th Nov 17:00
Interviews: Thursday 4th December 2025
JOB DESCRIPTION
The Administrator and Communications Officer will lead on general admin for the organisation, alongside day-to-day communications.
Time will be split proportionally throughout the year based on requirements. Many tasks listed below will not be required on a week-by-week basis.
They will work closely with the Operations Director, Artistic Director and Board of Trustees to support the smooth running of the organisation on a daily basis. They will be expected to spend a minimum of two days per month in the Happy Valley Pride office so this role would suit somebody who can commute to Hebden Bridge easily.
Administration
- Office Management - Maintain and develop office systems;
- Finance - bookkeeping of the company finances: pay invoices, raise invoices; work with Operations Director towards administration of end of year accounts and tax return;
- Manage calendars, ensuring they are up to date and reminding staff of meetings & events;
- Policies & Procedures - monitor review dates and schedule annual updates with the team;
- Volunteer coordination – support volunteer team year-round with recruitment administration and coordination;
- Fundraising – support Operations Director with funding applications;
- Evaluation reporting – support Operations Director in ensuring effective data collection, as required by funders and HVP strategic priorities;
- Administrating contracts for artists and suppliers year-round as directed by Operations Director and Artistic Director;
- Board – attend meetings (taking place quarterly, evenings), write up the minutes, circulate papers and organise meetings working alongside Happy Valley Pride Chair.
- Youth Engagement – provide administrative support to the Youth Engagement team as and when required.
Communications
- General Emails - field all initial community contacts to the office, assess and pass requests/information on to relevant staff or board member to action;
- Strategy - support the Communications Sub Group on developing and implementing HVP Comms strategy in all areas;
- Social Media - support social media and other general comms activity, as directed by team;
- Website - Assist with maintaining and updating HVP website;
- Representing the organisation to stakeholders including funders, staff, industry, media and festival audiences on occasions when the directors are unavailable.
Festival –The time commitment may change during the festival itself eg more than one day a week, depending on funding. Work with temporary festival staff e.g. producers & designers. Support Artistic Director including contracting artists and coordinating artist liaison, and work with the Operations Director to coordinate production delivery tasks such as contractor management, liaising with partners & managing festival logistics;
PERSON SPECIFICATION
Essential
- At least 2 years’ paid contracted employment in a similar role;
- Proven ability to manage multiple priorities and work to tight deadlines;
- Proven ability to solve problems;
- Proven interest in arts and culture;
- Experience with supporting and coordinating volunteers;
- Passion for equity and inclusion, particularly around LGBTQIA+ issues;
- High-level experience of using Microsoft Office (especially Excel), Google Drive, finance management software, Adobe;
- Organised with good initiative;
- Excellent attention to detail;
- Living within commutable distance of Hebden Bridge;
- Proven track record in good communication skills.
Desirable
- Experience of working for a similar arts organisation/Charity;
- Experience of working with creatives;
- Experience of digital marketing, social media and websites;
- Experience using website Content Management Systems.
APPLY HERE
Access: Please let us know if you have any access requirements to help your application, including if you would like to apply to this role in another format, i.e. video. Email us at info@happyvalleypride.com